> ## Documentation Index
> Fetch the complete documentation index at: https://purchasing.docs.growcrm.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Set Up and Manage Warehouses in Grow CRM Purchasing

> Create and manage warehouse locations in Grow CRM Purchasing to track on-hand stock per site. At least one active warehouse is always required.

A warehouse in Grow CRM represents any location where you hold stock — a physical store room, a shop front, a third-party fulfilment centre, or simply a logical bucket if you don't need to model physical sites at all. Every stock-tracked item's on-hand quantity is recorded per warehouse, so you can see exactly what you have and where. When you first activate the Purchasing module, a **Default Location** warehouse is created for you automatically so you can start recording stock straight away.

<Warning>
  You must always have at least one **active** warehouse. Grow CRM will not let you archive or delete your last remaining warehouse. If you only have one, create a replacement first before retiring the old one.
</Warning>

## The Warehouse Record

When you create or edit a warehouse, you can fill in the following fields:

| Field             | Required | Notes                                             |
| ----------------- | -------- | ------------------------------------------------- |
| Name              | Yes      | A clear, unique label for the location            |
| Description       | No       | Additional detail about the warehouse             |
| Address           | No       | Physical address of the location                  |
| Telephone         | No       | Main contact number for the site                  |
| Email             | No       | Main contact email for the site                   |
| Manager Name      | No       | Name of the person responsible for this warehouse |
| Manager Telephone | No       | Manager's direct telephone number                 |
| Manager Email     | No       | Manager's email address                           |

## Creating a Warehouse

<Steps>
  <Step title="Open the Warehouses list">
    Go to **Inventory → Warehouses** in the left-hand navigation.
  </Step>

  <Step title="Start a new warehouse">
    Select **Add Warehouse** to open the creation form.
  </Step>

  <Step title="Enter the warehouse details">
    Fill in the **Name** (required) and any optional location and manager details you want to record.
  </Step>

  <Step title="Save">
    Click **Save**. Your new warehouse is immediately active and available in all warehouse pickers.
  </Step>
</Steps>

## Editing a Warehouse

Open any warehouse from the list and update whichever fields you need. Changes take effect immediately — there is no separate publish step.

## Archiving a Warehouse

If a warehouse has any Stock In, Stock Transfer, or Stock Adjustment history attached to it, you cannot delete it outright — you must archive it instead. When you initiate an archive, Grow CRM asks you how to handle any remaining stock at that location:

<Tabs>
  <Tab title="Transfer stock to another warehouse">
    This is the default option. You pick a target warehouse, and Grow CRM automatically creates a [Stock Transfer](/inventory/stock-transfer) that moves all remaining stock from the warehouse being archived to the one you chose. No stock is lost; it simply lives at the new location going forward.

    Use this option when you are closing one site but consolidating into another and want a clean audit trail of where the stock went.
  </Tab>

  <Tab title="Adjust stock to zero">
    Grow CRM automatically creates a [Stock Adjustment](/inventory/stock-adjustment) that zeros out all remaining stock at the warehouse. No stock is moved to another location — it is simply written off.

    Use this option when the stock at that location has been disposed of, damaged, or is otherwise no longer usable, and you do not want it added to another warehouse.
  </Tab>
</Tabs>

Once a warehouse is archived, it no longer appears in warehouse pickers when you create new Stock In, Stock Transfer, or Stock Adjustment records. However, all historical records associated with it remain intact and fully visible for audit and reporting purposes.

## Restoring a Warehouse

If you need to reactivate an archived warehouse, open the **Warehouses** list, locate the archived warehouse, and select **Restore**. The warehouse becomes active immediately and reappears in all warehouse pickers.

## Deleting a Warehouse

Whether you can delete a warehouse depends on its history:

* **No transaction history** — the warehouse can be deleted outright from the list. This permanently removes it.
* **Has transaction history** — the warehouse cannot be deleted. Archive it instead using the process described above to preserve the historical records while retiring the location.